Title

Abstract

The abstract is the marketing for your session. Design it to persuade people to attend. 

Attendees all have different preferences and all want to get the best value out of the conference. They need input to make their choices. Go for “give it all away” to give them as many reasons as possible to attend your session. Reasons can be around content, around ways of facilitation, experience or unique insights of the speaker, you name it. Make sure your proposal appeals to more than one group of attendants.

To do this, you need to understand your primary audience. Communicating directly to attendees is one key to a good submission. Although there is a dropdown to select audience level, include details here: “This session targets senior managers inside the company who want to introduce XP and Scrum but are not sure how to get started.”

Consider describing your presentation format, exercises, or activities you intend to include. This helps attendees understand what to expect at your session and decide whether it will be valuable to them.

Active tense can be more compelling than past tense. Instead of saying: “you might have found yourself frustrated”, consider putting this section in present tense. Instead of: “have struggled” say “are struggling”. People are much more likely to attend if they are currently dealing with this issue.

Consider having a strong close (call to action) to the abstract to re-engage the reader. Finally, less is more, consider removing text that does not add to the above.

Information for the Organizers

This part of the submission form is used to provide details that will help the reviewers and Organizer better understand your session. These details will not be published in the online schedule, so you don’t need to be as formal in your language or writing style.

Attendees only see the abstract. Organizers see both that and the Info for the Organizers. Consider moving text from here to the abstract.

Can you describe with some more specifics how will participants engage with each other and you? How will you conduct exercises, and can you describe that? How will you surface insights and have them shared across the virtual room? 

Also, please share about any behind-the-scenes magic you might be using to create a seamless, engaging experience for your audience (e.g. headset or high quality microphone, background noise cancelling hardware or software: interesting ways to elicit online engagement; how you and your co-facilitator (if you have one) anticipate dealing with things like the chat, waiting room, setting up breakout rooms, etc – as applicable).

Learning Outcomes

You might want to start here. Get your learning outcomes clear first, and then write your abstract.

Learning outcomes is a concise list of 3-5 clear takeaways that will add to the attendee’s knowledge from attending your session. They should not suggest what attendees will leverage at work but what they will learn or practice within the session.

Consider using Action + Concept/Skill wording for your learning objectives. Think words like “demonstrate, show, apply, create, explain, list, describe…”. You can also try this detailed resource.

It would be great to have a learning outcome that resonate with this year’s theme ‘Breaking Boundaries’.

Presentation History

Have you before targeted this audience? Which of your presentations do you consider relevant to this audience, can you elaborate on that?

Giving reviewers a sense of your style is helpful. Providing a link to a video clip of you presenting or pitching your session could be very helpful to the reviewers.

Call for Presentations is Open

The call for presentations is open.
To enter your submission(s) you need an account on our website. You already have an account when you are a participant or speaker at an earlier conference; or when you are a volunteer or organizer.
If you don’t have an account, sign up!

You can start entering a max of two submissions.

April 21, 2022

June 15, 2022 – midnight CET

Last day to submit

This is the last day you can enter an (initial, draft) submission.

You still have a whole month to improve your submission.
It is helpful to be clear about the status of you submission. Please add the status in front of your title:

DRAFT – still working on it

FEEDBACK REQUESTED – comments to improve your submission are welcome

FINAL  – you are done, the proposal is ready for review. 
The organizers can already start to review your submission.

June 15, 2022 – midnight CET

July 15, 2022 – midnight CET

Last day to update you submission

This is the last day you can update your submission.

Make sure your submission is marked FINAL, as these are the submissions that will be reviewed for acceptance.

July 15, 2022 – midnight CET

July 22, 2022 – midnight CET

Review of submissions

The organizers will take a week to review all FINAL submissions and decide which ones to accept.

Accepted speakers receive an email and are asked to confirm they will present at the conference.

A speaker not accepting makes room for another speaker.

July 22, 2022 – midnight CET

July 29, 2022 – midnight CET

End of review

Rejected speakers receive an email including why they were not selected this time.

We may ask if you are available as backup, in case we sell enough tickets to add extra speakers , or in case an accepted speaker turns sick.

July 29, 2022 – midnight CET

October, 2022

Getting Ready

We build the conference program. We may come up with tracks later, or will group selected proposals into tracks after acceptance.

We offer mentoring / coaching for those willing to share their stories, in order for you to shine on stage. 
We help all presenters getting their sessions into shape.
Your session details, profile and photo will be presented on the website and we help you (and you help us) promoting the conference.

October, 2022

November, 2022

General rehearsal

A week before the conference we’ll conduct a general rehearsal to check everything is there and speakers and materials are ready

November, 2022

November 9, 2022

The big day!

The day we all waited for. This is your day, have fun and be your best self!

November 9, 2022